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Tracking faculty accomplishments is essential for accreditation, promotion, and funding decisions, but the work behind it can feel never-ending. If you are still relying on spreadsheets, email chains, and surveys, faculty activity reporting quickly turns into a tangle of missing information and last-minute scrambles. Automated faculty activity reporting platforms centralize data, streamline updates, and make it easier to generate accurate reports on demand.
With the right system in place, your team can spend less time chasing details and more time supporting strategic priorities for your institution. The following platforms are widely recognized in higher education for helping schools modernize their approach to capturing and using faculty data.
1. Watermark
Watermark is a long-standing leader in the higher education technology landscape and provides a platform called Faculty Success. This software is a solution for institutions that need to streamline reporting processes and support data-informed decision-making. It is known for its broad adoption across colleges and universities and its strong reputation for ease of use.
Key Features
Intelligent data entry: The platform automatically captures and imports data from multiple sources, enabling faculty to reduce manual data entry significantly and maintain accurate activity records. Dynamic reporting and CV generation: Users can create customized reports for accreditation, promotion and tenure, annual reviews, and more while also generating polished, current CVs with minimal effort. Integrated workflows and approvals: Built-in tools support structured review and approval processes for activities such as promotion and tenure, ensuring consistency and smoother institutional workflows.
Interfolio
Interfolio is a prominent platform in higher education with a faculty-centric approach to managing academic careers. Its interconnected suite of tools supports the entire faculty life cycle, from hiring and appointment to annual review and tenure. Institutions often turn to Interfolio to bring structure and consistency to processes that have historically relied on paper files and email chains.
Key Features
Faculty information system (FIS): This module serves as a central hub for all faculty activity data, giving institutions a clear record of teaching, research, and service that can be used for reporting and accreditation. Dossier: This tool allows faculty members to collect and manage their scholarly materials, teaching evidence, and professional documents in one place, making it easier to keep portfolios current. Review, promotion, & tenure: This module streamlines the review, promotion, and tenure process with configurable workflows, committee access, and built-in tracking to support well-documented decisions.
Symplectic Elements
Symplectic Elements is a powerful research information management tool that also performs strongly in faculty activity reporting. It captures, validates, and showcases research outputs accurately and efficiently. Institutions also use Elements to centralize scholarly activity, streamline reporting, and strengthen the visibility of faculty accomplishments. Essentially, it is the single source of information for all research-related information.
Key Features
Automated discovery of research outputs: The platform connects with numerous scholarly databases to discover, match, and import publications automatically, ensuring faculty records remain accurate and complete. Public profiles: The system supports the creation of rich, customizable public-facing profiles that highlight faculty expertise, research impact, and professional achievements. Assessment and reporting: Built-in tools assist institutions with national research assessment exercises and internal reporting, enabling consistent evaluation and streamlined preparation for audits or reviews.
Academic Analytics
Academic Analytics is a data-driven platform that provides insights into faculty research performance and institutional output. Its focus is on benchmarking and comparative analysis, helping institutions understand how their research productivity and impact compare to those of their peers. The platform is often used to support strategic planning, faculty development, and resource allocation decisions.
Key Features
Faculty insight: This feature provides a full view of individual faculty members’ scholarly work — including publications, citations, and research impact — in a centralized dashboard. Custom benchmarking: Institutions can compare research productivity and performance against a tailored group of peer institutions, enabling more meaningful and context-aware analysis. Funding and collaboration opportunities: The platform helps faculty identify potential funding sources and research collaborators by analyzing publication data and existing research networks.
Visian Systems
Visian Systems is customer-centric and places a strong focus on departmental reporting within higher education. Its Faculty Activity Reporting Suite is highly flexible, allowing institutions to configure the system around their specific reporting requirements and organizational structures. They often choose this platform because they need granular control over how they capture and report faculty data.
Key Features
Customizable data fields: Institutions can tailor data fields to collect specific types of faculty information that align with their priorities and reporting standards. Workflow and process tracking: The platform enables departments to monitor and manage faculty workflows — including appointments, reviews, and other internal processes — from a centralized system. Data integration: Visian Systems supports seamless integration with other campus systems, enabling institutions to consolidate information and maintain consistency across platforms.
Feature Comparison
The following chart is important to use for making key decisions in choosing a faculty activity reporting system.
The Criteria Evaluated for the Top Platforms
The platforms selected were chosen based on how well they address the needs of higher education institutions that need accurate, timely faculty activity data. Each option was evaluated for its ability to centralize information and align with the institution’s goals. The criteria used include the following:
Comprehensiveness of features: The platform should support a wide range of activities, from teaching and research to service and professional development. User-friendliness and interface: It should provide an intuitive and easy-to-navigate experience that minimizes training time and encourages adoption. Integration capabilities: The system should connect smoothly with existing campus systems, such as student information systems, HR platforms, and learning management systems. Customer support and reputation: Vendors should provide responsive onboarding, training and ongoing support, backed by positive feedback from current institutional customers. Scalability for different institution sizes: The platform should perform reliably for small colleges, large universities, and multi-campus systems as their needs grow and change.
How To Choose the Right Faculty Activity Reporting Platform
Selecting the right platform depends on what aligns most with a higher education’s reporting requirements, faculty workflows, and long-term goals. Keeping a few considerations in mind can narrow the options and avoid costly misalignment down the road. These include:
Assess institutional priorities: The solution should support the types of activities an educational organization values most, whether that is teaching, research, service, accreditation reporting, or promotion and tenure workflows. Consider faculty adoption: A system is only effective if team members are willing to use it, so ease of use, intuitive interfaces, and minimal data entry requirements are essential. Evaluate integration needs: It should integrate smoothly with existing systems, such as HR, student information systems, and learning management systems. This capability reduces duplicate data entry. Plan for scalability: The solution should be able to grow with your institution, supporting additional departments, campuses, or reporting requirements over time. Review vendor support: Strong onboarding, training resources, and ongoing customer support can make a significant difference in long-term success and user satisfaction.
Streamlining Faculty Activity Reporting With the Right Platform
Automating faculty activity reporting can reduce manual work, improve data consistency, and make it easier to support accreditation, review cycles, and institutional planning. The best-fit platform is the one that aligns with how the institution collects information and what leaders need to report on most often. By prioritizing usability, integration, and scalability, institutions can choose a solution that supports long-term adoption and strong reporting outcomes.
